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Forum thread: Starting a new year
| Tim Tuck 19 February 2011 09:44 |
I'm sure I've seen it somewhere on the site, but is there a tutorial on starting a new year? Do I just rename classes, or is it easier to delete old classes and start again? Cheers, Tim Tuck South Australia |
| Marcus Butler (STEARsoft) 19 February 2011 13:42 |
Hi Tim, I suspect/hope my responses to your other post will have answered your questions, but to try and answer this more explicitly: Although elements of what you might do going from one year to the next are found in the tutorials, I don't think this topic is addressed in its own right. For regular classes that aren't made up of more than one year-group, there isn't really anything to do going from one year to the next as provided the school year end date is set up correctly in your preferences, all students and classes automatically promote up a year at the alloted time. This means you just need to create any new classes, delete any old classes, update your timetable, add some new terms with term dates and do the 'Make Registers' process. To answer your more precise question, if the same group of students are going to be effectively in the same class, I'd personally just rename the class. If you want to have a blank new attendance sheet (ie not relate back to the previous year's data at all), or you're merging students together from more than one class, you could create a new class. If you go this route, create the new class first, click to 'Add students' and use the new option at the top of the 'Add Multiple Students' screen to copy accross students from your existing class. You can then delete the old class (provided you don't want to keep the attendance data). Before doing this, I would suggest doing a Backup to provide a restore point in case you do something silly by mistake. Either way, I'd hope the process of migrating a class is fairly speedy. As mentioned in the other post, if you have a larger school situation and the data already exists in an organised fashion in another database, the ODBC feature of STEARsoft may be of interest. Yours, Marcus. |
| Tim Tuck 20 February 2011 01:53 |
Thanks Marcus, I guessed that was the answer! My main concern was that students from the previous year were appearing in the register view page, despite being deleted from the class. So I just wanted to make sure I was doing it right! |
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