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Forum thread: Emergency Evacuation Registration
| Anna Ridgeway 04 September 2014 22:37 |
Component: (stearsoft.co.uk/STEARsoft web interface/Palm-device) Suggestion: Hi. Is there any way for STEARsoft software to provide up-to-period data for emergency evacuation procedures within a school? Students go to their Advisor first thing in the morning to be registered. Registration is done on a period by period basis. If an evacuation was required, say Period 4, could an Advisor take their device to the assembly point and call up their own Advisory Group, to see who was still present and who may have signed out of the school premises? We currently use BlackBaud for registration but it cannot do this. We are going over to SIMS. I understand that a master register can be created using your software. That is not what I am looking for. I need to know very specifically if STEARsoft can perform the above mentioned function. I would really appreciate a quick response. :) Thanks in advance. Kind regards, Anna |
| Marcus Butler (STEARsoft) 04 September 2014 23:51 |
Anna, Thank you for your post. 1) There is a sign in/out feature in STEARsoft. If someone has signed out of school, this would appear on the emergency screen of absent students. 2) If someone signs in/out, a message also appears in the Advisor's attendance view to alert them to this 3) If someone has inconsistent attendance during the day (present to start with, then suddenly absent from a lesson) an automatic message appears in the Advisor's attendance sheet. This is intended to help prevent truanting from individual lessons, but might also be useful in your described situation. If you would like any kind of trial beyond what is automatically available on the website to try STEARsoft out, do get back in touch. I hope I've understood you enough to give you a useful response. Yours, Marcus |
| Emily Brown 19 January 2017 10:03 |
Good Morning, We had an issue this week with the registers during a Fire Drill: A cover teacher had not completed the afternoon registration session and when the emergency evacuation list was printed, the box for that session was just empty. The cover teacher had not taught the class that morning and so did not know who was present/absent. The piece of paper that prints out looks the same as for a class that has completed registration and there are no absences. So the problem is that there is no way of telling the difference btw no absences and register not taken. Obviously, the ideal scenario is that the register is taken in a timely manner but had there been a real fire, rescue teams would have been expected to enter the burning building to locate "missing children" when in fact, they were ill and off school. Is there any way around this? Kind regards Emily |
| Marcus Butler (STEARsoft) 19 January 2017 21:34 |
Dear Emily, Thank you so much for your post. I agree that's very poor and apologise for having overlooked this. I'm surprised it's never been picked up before, but I'm glad you've picked up on this now. The short-term work-around is to go via 'All School Data' and to print out the regular 'Attendance summary' screen instead. This will show how many blank entries there are and therefore draw attention to any issue like this. Unfortunately the formatting isn't quite so printer-friendly and the page-breaks aren't arranged to be between year-groups, but it should be OK for a short-term work-around for an emergency. In the mean time I will prioritise getting out an update that addresses this issue asap. Because it is a fairly isolated part of the software I should be able to do this fairly quickly. Many thanks again for bringing this to my attention. Yours, Marcus |
| Marcus Butler (STEARsoft) 20 January 2017 11:08 |
Dear Emily, I have a better temporary solution: Using a 'Power Teacher' account. Go to the Settings Tab (within 'All School Data') Set the Emergency page 'Attendance Summary' column as: Show column List students marked as blank (no mark) and having code anything Press the 'Update' button and check it works. Yours, Marcus |
| Marcus Butler (STEARsoft) 30 January 2019 20:20 |
Reviewing this thread I notice that I never posted that this was properly fixed in a subsequent update. The 'printout' page now has a bold WARNING! message and lists those students whose attendance has been left blank (not marked). |
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