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Forum thread: Oh dear - cannot seem to get it to do what I need re setup
| Jeanne 03 February 2015 10:31 |
Hello - we have just purchased your product from itunes. We are a Nursery school of 150 pupils. 75 in the morning - 35 at lunch and 75 in the afternoon. Initially I tried setting up the classes individually (11 (we have 5 morning classes, 1 lunch club class and 5 afternoon classes) but was unable to add more than one class to the timetable. Then I tried setting them up as 3 classes (an am lunch club and pm class) and used the House option to determine which class they were in but I had too many children to add :( Please could you advise the best way to input the 150 children we have. Many thanks. |
| Marcus Butler (STEARsoft) 03 February 2015 11:32 |
Dear Jeanne, thank you for your post. Your first way forward was probably the best. Registering in class groups is the intended way that STEARsoft works. Ideally, you would have a PC version of STEARsoft with a small school license and probably five iPod-touch devices which would be used by individual key workers who were responsible for registering their group. A Wi-Fi network would then allow each key worker to synchronise their iPod to the PC installed version of STEARsoft to give you an overview of all your students and reporting options. If you're trying to do it all on one iPad or iPhone, then I suspect any solution won't be that ideal for 150 students, but you could create five periods for the morning and five in the afternoon, to allow all of your class groups to fit on the timetable. Alternatively you could have the one morning session on you timetable and put Class 1 in it and create multiple sessions for that class. Then change the timetable to be for Class 2 and create multiple sessions for that class etc. The 'Today's Classes' view would then show everything as you'd expect. Sounds a lot, but would probably wouldn't take that long... Best wishes Marcus |
| Sammie Lyon 08 September 2017 08:49 |
Hi. I'm trying the lite version as I've previously failed with so many register apps! My timetable works on a rotation basis as I am a specialist teacher in a primary school. For example I teach class A whilst someone else teaches class B. Then the classes swap teachers every 6-7 weeks throughout the year. So I teach class A for 6 weeks, then B for 6 weeks, then A again, then B, etc. How can I set this up on my timetable? Do I have to change my timetable every time we hit a rotation week?! |
| Sammie Lyon 08 September 2017 08:52 |
Hi. I'm trying the lite version as I've previously failed with so many register apps! My timetable works on a rotation basis as I am a specialist teacher in a primary school. For example I teach class A whilst someone else teaches class B. Then the classes swap teachers every 6-7 weeks throughout the year. So I teach class A for 6 weeks, then B for 6 weeks, then A again, then B, etc. How can I set this up on my timetable? Do I have to change my timetable every time we hit a rotation week?! Thanks. Sammie. |
| Marcus Butler (STEARsoft) 08 September 2017 09:29 |
Dear Sammie, Thank you for your post. Hopefully this idea will help and be acceptable to you: Assuming you're using the iPhone/iPad App - from the top screen there are two options to see what you are teaching: 1) Today's Classes 2) Timetable Now... these two things work work differently: - The 'Timetable' is pretty much just like writing your timetable on a piece of paper - it may not reflect the true reality of what you are teaching on a particular week. Its purpose (in addition to the static organisational one to jump to a particular class) is to enable you to 'Add multiple sessions' to a particular class (the paper equivalent would be writing in the dates and times along the top of your register sheet in advance). - The 'Today's Classes' is NOT your timetable written on a piece of paper. It shows what sessions you've added to your attendance sheets. So initially your 'Timetable' might be all entered, but 'Today's Classes' will still show nothing. Once you add all the sessions to each of your classes, the 'Today's Classes' will then show as expected. You could then delete or change your 'Timetable', but the 'Today's Classes' screen will still show all your lessons as-was, because it's just showing what is on your 'generated' attendance sheets for each class. So my suggested idea is to: 1) Create class A, adding all students. 2) Go to your timetable and set it up to show teaching class A (ie for the 1st 6 weeks) 3) Go into class A and from Edit choose 'Add multiple sessions' then 'Select Term' 4) Add terms representing each of the 6 week periods. 5) Pick the first of the terms you just added and tap 'Create Sessions' 6) Tap 'Add multiple sessions' again, pick your 3rd term and 'Create sessions' 7) Repeat step 6 as necessary to get to the end of the year. 8) Create class B, adding all students 9) Go to your timetable and change it to show teaching class B 10) Go into class B and do the same as you did for class A |
| Marcus Butler (STEARsoft) 08 September 2017 09:31 |
10 cont) but selecting terms 2 then 4 then 6 etc This will leave you with a not particularly accurate 'Timetable' screen, but the 'Today's Classes' screen will always be accurate and each class attendance sheet will be as you expect. A little bit of faff setting up now, but probably not that long, and you'll then be good to just use it throughout the whole year. Hope that helps. Yours, Marcus |
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